Safeguarding Policy

Valiant Gym — Safeguarding Policy
(Children & Adults at Risk)

Purpose & scope

We are committed to a safe, inclusive environment. This policy applies to all staff, coaches, volunteers, contractors, and visitors during any Valiant activity on- or off-site.

Principles

• Welfare first; zero tolerance for abuse/neglect.
• Safeguarding is everyone’s responsibility.
• Concerns are reported promptly; confidentiality is respected on a need-to-know basis.

Roles & contacts

• Designated Safeguarding Lead (DSL): Andrew Whelan – Co Founder and Head Coach 
• Email: awhelan@valiant.je
• Telephone: +44 (0) 7797 722 654
• In an emergency/immediate risk: Call Police 999. Also contact the local safeguarding authority.

Safer recruitment

• ID and reference checks; role-appropriate criminal record/DBS checks 
• Induction includes code of conduct and reporting procedure.

Code of conduct

• Maintain professional boundaries; appropriate language and touch only for coaching and with consent.
• No 1-to-1 with a minor in a closed/private space; keep doors open/visible.
• No personal transport of minors.
• Use official channels for communications; no private messaging/social media with minors.
• Changing rooms: staff do not use at the same time as minors; supervise from outside where needed.
• No filming/photography without prior written consent (parent/guardian for U18s). No name tags or geotags for minors.

Under-18 participation

• Parental or School consent required for membership, trials, events, images, and medical/emergency treatment.
• Suitable programming, equipment, and supervision; aim for two responsible adults present where possible.

Risk management & safety

• Activity and venue risk assessments reviewed regularly.
• First-aid kit on site; at least one trained first-aider present during junior sessions.
• All injuries, near misses, and behavioral concerns recorded on the incident log the same day.

Recognising & reporting concerns

• If a child/adult is in immediate danger: call 999.
• Otherwise, report to the DSL as soon as possible (same day).
• Do not investigate yourself. Record facts (who/what/when/where), sign and date.
• DSL will decide on referral to the local safeguarding authority and notify parents/guardians where appropriate.

Data protection

• Records are accurate, dated, stored securely, and retained per legal guidance. Access is restricted.

Training

• All staff: safeguarding induction before work with members; refresher at least every 2 years.
• DSL/Deputy: enhanced training and annual update.

Whistleblowing

• Concerns about staff/club practices can be raised with the DSL, Deputy, senior management, or directly with the safeguarding authority. No victimisation for good-faith reports.

Review

• Policy reviewed annually or after any significant incident.